Place:  ACTI Meeting Room, Port Angeles, WA

In Attendance:  Gene Unger, Roxi Baxley, Mike Rauch, Donna Nichols.  Don Nunley and Denise Clarke were in attendance via conference call.

Absent:  Cherie Swanson, Hayley Wilson

Guests: Ron and Andrea Gilles, Elise Allen, Annette Debler, Jim Baxley, Craig Miller, Winson Wilson, Margaret and Clell Hanson

Meeting was called to order at 3:00pm.

Mike Rauch made a motion to change the Agenda, removing the last line of the STVR section. Roxi seconded. Motion Approved.

Mike made a motion to enter into Executive Session. Don approved.  Motion Approved.

Executive Session: The Board went into Executive Session at 3:13pm and came out at 3:41pm.

Minutes: Minutes were approved as submitted.

Treasurers Report:  Mike made a motion to approve the Financials as submitted. Donna seconded. Motion carried.

Public Comments:

Ron Gilles stated that he was in attendance for information on the letter that had been presented previously regarding the VRBO/STVR issue.

Winston Wilson stated he had many concerns about the VRBO issue.

Andrea Gilles was concerned that if there were changes made to the VRBO issue it could put them in violation of their rental contracts due to the existing reservations as it relates to the timing of implantation.

Gene stated that our current CC&Rs do not speak to VRBO.

Mike explained the reason behind not having Committee Meetings was due to the receipt of, by the MGHOA Board of Directors, “Notice of Representation” from Helsell Fetterman, requiring that all discussions regarding Short Term Vacation Rentals, that included their clients, were not to take place without counsel present.

Elise Allen presented information / her request about the removal of a maple tree on “Maple Grove property” that was a hazard to her property. Discussion about cost and liability.

Mike moved to authorize the President to delegate the Architectural Committee to approve the cutting of the tree.  Roxi seconded. Motion carried.

ACTION:  Roxi will get with Elise to receive a proposal from a Licensed and Bonded tree cutting service.

New Business:

Gene brought up that Mary Hunchberger was no longer on the board, and therefore her position was open. Those that are eligible for that position would either be from the Condo or RV Section.  Margaret Hansen, Condo Owner, was in attendance at the meeting, and agreed to serve on the board until the elections at Annual Meeting.

Donna moved to allow the Architectural Form to be submitted via an online form. Mike seconded. Motion passed.

Road Repair. Discussion was had that this was something that would have to be done after April. Also, that anyone can contact the WSDOT regarding the holes in the shoulder at the highway.

Gate Painting. Gene stated no one had an indoor area large enough for the gate. Gene will contact AllForm again.

Dock Repair. Gene stated that the divers had been at MG and he was waiting on their proposal.  Don made a motion to have the proposal sent out to the board via email for approval.  Mike seconded. Discussion was that the potential for many emails to go back and forth with questions / comments could make this difficult.

Mike then requested that the motion be amended to authorize Gene to move forward on the dock repairs as he sees fit.  Roxi seconded. Motion approved.

Dog Stands. We have all that we need, except better weather. These will be installed during the May cleanup.

Website. Nothing to report.

Architectural Committee.  Many homeowners had corrected the items addressed in the letters that were sent out last year. Committee to verify compliance and report back to the Board of Directors

There being no further business, meeting was adjourned at 5:09pm.

Next regular board meeting: March 21, 2017 at 3pm at ACTI.