Place:  ACTI Meeting Room, Port Angeles, WA

In Attendance:  Gene Unger, Roxi Baxley, Jeri Boe, Jennifer Lopez

Attending via Phone:  Denise Clarke, Donna Nichols, Don Nunley, Mike Rauch

Absent:  Hayley Wilson

Guests: Annette Debler & Steve Pinnell

Meeting was called to order at 3:30pm.

Minutes:

Gene moved to approve the October minutes as presented. Mike seconded. Motion approved.

Treasurers Report:

Roxi reports that all bills have been paid, noting that one was paid twice. The account balances look good with nothing questionable to report. Mike asked if all the bills are paid as of Feb. 1. Roxi indicated that the Accounts Payable is up to date as of the date of the report, per her information.

Gene asked that the reports reflect the end of the month and not mid-month. Roxi agreed to adjust the reports to reflect the end of the month balance starting with February 2018.

Roxi reports that some of the Lot Accounts are not accurate. Roxi stated that Jennifer conducted an audit of the reports and then Roxi went over the audit and did a random check. She found discrepancies. Gene and Roxi conducted an audit back to April 2015 of accounts and found discrepancies of about $10,000 that had not been billed, mostly water bills. This caused Roxi to go through every owners account and that there were discrepancies on almost every owners account.

Roxi reports that the Statement of Activity looks accurate and is only for January 2018. Mike asked what about the October to January reports. Roxi will do some research. She suggests that we send out a Treasurer Report monthly, even the months we do not meet as a board. Gene agreed as it will allow the board to review and address concerns on a monthly basis.

Gene stated that we cannot approve the Treasurers Report when there are large concerns and questions.

The Board voted to enter into Executive Session.

The Board approved a motion to exit Executive Session.

Gene read a prepared resolution:  Roxi Baxley will take over the bookkeeping on an interim basis. Roxi will investigate into a bookkeeper service and report out on this at the next meeting. Gene will look into liability protection. Resolution passed unanimously.

New Business:

New Equipment:  Steve Pinnell asked for a new spreader. Cost of $230.00 to assist with the grounds. He mentioned that this will be cost effective purchase as we will not need to have a professional spray to kill weeds. Jeri made motion to purchase the spreader, Jennifer seconded. Motion passed.

Annual Meeting:  Gene reminded the board to get him items for the annual meeting. Those topics can be emailed to him.

Well House:  Gene mentioned the well house roof is leaking. The back flow valves have been adjusted. Gene mentioned that a member has requested to take the slide when a new one is purchased.

May will be the Community Work Party.

Mowing:  Steve Pinnell mentioned that there are always boats and paddle boards left on the grass near the boat launch. This kills the grass. He suggested that we build a rack or other type of design to bring these items off the grass.

Sprinkler in Zone 3 still needs to be fixed.

Meeting adjourned at 5:25pm.

Next regular board meeting: March 20, 2018 at 3:30pm at ACTI.