Place:  ACTI Meeting Room, Port Angeles, WA

In Attendance:  Gene Unger, Jeri Boe, Jennifer Lopez, Mike Rauch

Attending via Phone:  Denise Clarke, Donna Nichols, Don Nunley

Absent:  Hayley Wilson, Roxi Baxley

Meeting was called to order at 3:38pm.

Minutes:

Gene moved to approve February meeting minutes as presented. Mike seconded. Motion approved.

Treasurers Report:

No report due to Roxi’s absence. Gene stated that the association spent $600 last month on regular bills other than that there was not much change in February. Mike moved to strike the Treasurer’s Report from the agenda, Jennifer seconded. Motion approved.

Gene reports that he and Roxi sent out the signed letters to all members reporting past due balances and those were mailed yesterday.

New Business:

Lot 56:  They have submitted a request to build wall (West) on the edge of the reserve drain field. Gene reports that he checked with Clallam County Health Dept. and this is not approved with the county and State of Washington. Cannot encroach on the drain field, therefore the request is denied.

Audit of Accounts Report:  Gene stated he and Roxi reviewed all accounts for every lot in Maple Grove and the results showed either a balance owing or a credit. Going forward Roxi has requested to identify all accounts by lot  number, not owner name. This will be easier to track. Gene reported that at this time there is a balance of $10,300.00 back water dues owed by members.

Change in Water Billing:  Group discussion regarding the water fees for houses vs. RV lots. Decision that a review of books to determine if an increase or decrease in water dues are needed. Board will revisit this when the accounts reflect actual water expenses vs. income are evaluated. Decision has been made to bill water accounts annually vs. quarterly.

Annual Meeting:  Date set for Annual Meeting will be Saturday, April 14 at 9am at Port Angeles Senior Center. Agenda is: budget, road repair, road reserve, reserve study.

Work Day & Dock Repair:  Annual work day will be Saturday, April 28. This work day will include a group to work on fixing the dock.

Treasurer:  Mike suggests not having the Treasurer and the Bookkeeper as the same person. He suggests having both board positions and having an elected person in each position. Conversation by the board was that Roxi will take the bookkeeper position. She will remain as a board member, as the bookkeeper, and we will elect a Treasurer to serve on the board.

Dock Slide:  Gene mentioned that the slide has been ordered and will be onsite by the work party.

Paddleboard & Kayak Hangers:  Jennifer suggested that we install kayak hangers. This will allow the ease of mowing on the waterfront and prevent grass from being killed by the prolonged storing of the kayaks at the waterfront. Jennifer motioned to purchase hangers for the fence. Mike seconded. Motion approved.

Spreader:  Gene motioned to increase the money for the spreader. He reported that there was an increase in the cost of the spreader and it is now $380.00. Jeri seconded. Motion passed.

Crosswalks:  Mike reported on Rainbow Sweepers. Mike will followup on bid submitted to Roxi.

Electrical / Valve Sprinkler System:  Gene reported Roger to resolve electrical issue on the sprinkler system.

Meeting adjourned at 5:40pm.

Annual meeting scheduled on April 14, 2018 at 9:00am at PA Senior Center.

Next regular board meeting: April 17, 2018 at 3:30pm at ACTI.